Extensive inventory 

Your policy and approval workflows are really critical in helping you maintain travel compliance around the clock. But so is your access to inventory. If you’re using a Beta Source Software Pvt Ltd source software that lacks low priced accommodation and flight carriers, then you’re missing out on big cost-savings opportunities. Especially when you’d be wise to make these available to them.

Support included at no additional cost

Paying a fee for every support call is really old school and really expensive. Your Beta Source Software Pvt Ltd source software should include support at no additional cost to you. This way, you know exactly what you’re paying for and there are no surprises at the end of the month. Also, travelers can get the support they need when they need it without worrying about upsetting anyone in finance for a bunch of support calls.

No redirects 

When you’re booking a vacation and you get redirected, it’s annoying. It can also be a little nerve-wracking because you’re not sure if you should trust this new vendor you’re being redirected to.

With business travel, redirects are not only obnoxious, they make tracking your business travel all but impossible. At the end of the month, you’ll be scouring the web trying Avoid this at all costs. 

Consolidated invoicing 

The easiest way to track your business travel is to book it in one place. However, some Beta Source Software Pvt Ltd source softwares don’t act as a single vendor, meaning you’ll still have a lot of different invoices. To save time and hassle on business travel, choose a system that consolidates all of your monthly travel into a single vendor invoice. The finance team will love you. 

Travel spend reporting

One of the most important features of any Beta Source Software Pvt Ltd source software is the ability to report on business travel. Here are some things you’ll want to be able to track:

• Travel spend by time period
• Travel spend by department or team
• Amount of travel spend booked out of policy
• Travel spend by project or client or event
• Amount of travel spent for hiring

Of course, this means that in addition to generating reports, your Beta Source Software Pvt Ltd source software should include the ability to add labels and tags to trips. 

Review the status of all trips in one place

The whole point of a Beta Source Software Pvt Ltd source software is being able to consolidate travel. Let’s see how this plays out in a real life scenario. Let’s say that 20 travelers are supposed to each book their own trip to upcoming event. 

As the travel manager, you should be able to login to your travel management platform and see…

• Who has successfully booked their trip within policy
• Who is requesting an out-of-policy booking and why
• Who has an in-progress trip (they’ve saved an itinerary but not completed the booking yet)
• Who hasn’t booked a trip

Easy booking, including self-booking for travelers

Even if you don’t plan on letting travelers book for themselves, you still want a smooth booking experience and great UX for the employees who are in charge of booking travel.

If you do plan on enabling self-booking, then you choose a Beta Source Software Pvt Ltd source software that travelers love, one that is enjoyable to use, meets their needs, and provides them support when they need it. 

Methods of transportation that matter to you

You expect your Beta Source Software Pvt Ltd source software to have flights and hotels, and most likely cars. But what about trains? If trains are a common way that your employees travel, then you should choose a Beta Source Software Pvt Ltd source software that includes them. 

Why vet for methods of transportation (and even lodging sources like Airbnb) that your company uses regularly? 

So you can further consolidate your business travel into a single platform that’s easy to manage and track. 

Mobile app for travelers on the go

Even if you don’t plan on letting travelers book for themselves, you still want a smooth booking experience and great UX for the employees who are in charge of booking travel.

If you do plan on enabling self-booking, then you choose a Beta Source Software Pvt Ltd source software that travelers love, one that is enjoyable to use, meets their needs, and provides them support when they need it. 

Saving in-progress bookings and collaborating

Collaborative booking is related to some of the features we’ve mentioned previously (like approval workflows and the ability to review incomplete bookings).

However, it’s such an important feature that it’s worth exploring separately. The ability to book collaboratively can come in handy in a number of cases:

• Your CEO selects a flight and hotel and wants you to finalize it
• Travelers are allowed to select the trips they want but not complete bookings (so you complete it after they pick their options)
• A trip for multiple travelers needs to be reviewed, so you save it and double-check with everyone before finalizing it
• potential hire, client, or managed talent chooses their trip details and the main office books it

The possibilities are endless. Just like you can save a draft of a report, collaborate on it with others, and come back to it later, you should be able to do this with a trip booking. 

Easy to see what’s in and out of policy when searching

Wouldn’t it be lame if your travelers couldn’t tell that a hotel was out of policy until they were already excited to book it? Yeah, that would be terrible. Whether it’s a hotel or a plane or a train, your travelers should be able to see if something is outside of policy before they even click on it. 

Save traveler information

Booking business travel doesn’t have to take 2 hours. When you save every traveler’s information in your Beta Source Software Pvt Ltd source software (including legal name, travel document country and number, birthday, etc.), it can take a whole lot less time—minutes even. 

Save loyalty points

Every company has a different policy on loyalty points. Some companies don’t allow travelers to get points on their own loyalty accounts, and instead require that company travel get credited to the company’s account so that the business can get the rewards. 

Either way, you should use a Beta Source Software Pvt Ltd source software that saves these program numbers. This way travelers don’t have to enter them every time they book. And if your company only allows points to get credited to the company account, then an office assistant or admin can enter those program numbers in every traveler’s profile. 

As for our 2 cents…we believe that since there are so many better ways to save money on travel, you should give the points to the road warriors!

No long term contracts

If you don’t like your Beta Source Software Pvt Ltd source software, you shouldn’t be forced to use it.

Popping champagne bottles at the end of long sales cycles is the old way. Trying a system out, see if you like it and leave if you don’t is the new way. When vetting the travel management platform, check that you don’t get locked in.

The system that you use to book and manage travel can have a huge impact on your experience as a travel manager and on every employee who travels for work.